Vision & scope workshops are the first step toward a successful software project. Think of these workshops
as brainstorming meetings during which all project stakeholders get together and discuss the overall
vision for a project in order to determine the important aspects, boundary conditions, potential timeframe,
priorities, wants versus needs, and just about anything else one can think of. This vision is then prioritized
and split into multiple phases. Key challenges are identified. Existing staff and resource capabilities are
analyzed. Risks are analyzed. First steps are discussed. In short, everything that goes with a project is fair game!
We assist in vision & scope workshops by adding our experience and expertise by bringing up key issues,
helping to judge feasibility of certain aspects, and by suggesting technologies and techniques as well as appropriate
approaches. We also use our experience earned from other projects to help judge effort levels and required skills.
No project will ever include everything one can dream up in a vision & scope workshop, but the result will
help to develop solid plan and realistic expectations in moving forward with a project, regardless of whether
those next steps include tecversal, or whether a project is done in-house or with a different vendor.
The main deliverable of a Vision & Scope Workshop is the Vision & Scope Document. This document recaps all
the items discussed during the inital meeting, with additional questions explored and facts added in. The
document addresses all key areas, next steps, risks, and so forth (the exact content varies slightly based on customer need).
Many Vision & Scope Workshops also feature other deliverables, such as code examples that can serve as
proof-of-concept materials. Sometimes we also provide other documents or media related to the issues
discussed during the meeting. Often times, such secondary deliverables are discovered during the Vision & Scope Workshop.
The main goal of a Vision & Scope Workshop is to come up with a shared vision and a solid plan for the overall
project. It is then up to the customer to decide which parts of the project to explore or engage and in what
order and time frame. (As mentioned above, no Vision & Scope Document is ever implemented in one swoop). The
Vision & Scope Document acts as a starting place and guide for the project, regardless of whether the project is
undertaken by Tecversal, completed in-house, or by a different vendor.
Engaging in a Vision & Scope Workshop
Vision & Scope Workshops are easy to set up. They usually consist of an on-site meeting to which we send
one or two high-level experts. (If need be, the Vision & Scope workshop may also be conducted online, but
face-to-face meetings are recommended for optimal communication). Before we engage in the meeting, we
usually have a discussion over email or over the phone about the general nature of the project, so that
we can ensure we send the right people. Whatever materials can be provided ahead of time helps us to
show up as prepared as possible.
The actual meeting usually starts out with an overview from the customer. If an older version of an
application or a prototype of any kind exists, a quick demo is usually helpful. We then proceed to
explore the major areas of the system. We also like to meet with the major stakeholders and even
users of the system if possible, although we try to keep this to a reasonable amount of time. It is
important for us to learn about the key driving factors and key risks that are already known. We also
want to explore technological and architectural questions and challenges.
After the workshop (which usually takes a day or an afternoon depending on the size of the system), we
leave with a list of topics to explore further. Often we have learned about questions we can address by
providing examples or videos or documents. We then work on these items off-site and produce the
Vision & Scope Document. Once we produce the first draft of the Vision & Scope Document, we present it to the
customer, either online or on-site in another short meeting. During this meeting, we do not just present the
document and its recommendations and findings, but we also often explore further questions. It is not
uncommon to have multiple draft versions of a Vision & Scope Document before all questions and concerns are addressed.
Our Services are typically billed on a time and material basis.
We will give you an estimate up-front, but we do need to
talk with you about your specific requirements before we can
give you an estimate. Please contact us for your free consultation and estimate.
We offer our services in a variety of ways to meet every possible need. Options range from plain time and
materials setups, to hourly blocks and montly service contracts, and sometimes even fixed price setups
(especially for mobile "apps"). Contact us for more information and for a Schedule of Fees.
Please call us for a free consultation so we can help you decide on what services you will require.
Our normal business hours are Monday through Friday, 9am - 4pm MST